c) OUH Short Stays - visits from international researchers

Objective

With the aim of developing international research networks and collaboration by attracting leading researchers to OUH, it is possible to apply for funding of their stay for up to three months. The category C) OUH Short stays – visits from international researchers is established as a less comprehensible alternative to recruiting international researchers for a temporary or tenured position.

Requirements for applicants

The following requirements must be met in order to obtain funding from The Internationalisation Fund:

Applications for funding of an OUH Short Stay from an international researcher abroad may be submitted by researchers at the level of associate professor or professor who are employed in a combined position between OUH and SDU.

International researchers must be at the level of postdoc, assistant professor, associate professor, or professor. I.e. the researcher in a combined position between OUH and SDU (local researcher) submits the application for a visit from an international visitor and will act as a host for the visitor.

Contact to OPEN

If relevant for the purpose of the research stay, international researchers are via OUH Short Stays offered access to research support, data and biological material at OPEN. If the OUH Short Stay is related to a new research project in collaboration with the local researcher and the international researcher from abroad, the local researcher must contact OPEN in order to clarify if the project may be accepted by OPEN prior to submitting the application to the OUH Internationalisation Fund. Once the application has been accepted by the OUH Internationalisation Fund, the project will be accepted by the normal procedure at an acceptance meeting at OPEN prior to the arrival of the international researcher. This includes counselling about of e.g. data processing, access to data/biological material, necessary approvals, data processing agreement, etc. as well as identifying any needs for access to the facilities of OPEN.

Equally, if the OUH Short Stay is related to a project already accepted by OPEN, the local researcher must contact OPEN prior to submitting the application to the OUH Internationalisation Fund. In order to clarify if activities related to the OUH Short Stay may be included in the ongoing project. Once the application has been accepted by the OUH Internationalisation FUND, OPEN will offer a clarifying meeting with counselling about e.g. data processing, access to data/biological material, necessary approvals, data processing agreements, etc. as well as identifying any needs to the facilities of OPEN.

For both new and already accepted projects, the usual services from OPEN apply, and OPEN will give counselling to the local researcher about access to the OPEN research support, data and biological material to the benefit for both parties.

All projects accepted by OPEN will enter into a license agreement and have access to the counselling from OPEN and access to facilities. OPEN must be cited at any publications as a result of the Short Stay.

For more information, please refer to OPEN Project Coordination. Contact to OPEN about the project and international researcher must be made at least two months prior to the expected visit and before submitting an application to the OUH Internationalisation Fund.  

Clarification of regulation for entering Denmark

At least two months prior to the expected arrival of the international researcher, the local researcher must refer to the SDU International Staff Office about the expected arrival of the international researcher in order to clarify any possible obstacles for entering Denmark, e.g. visa, taxation, etc.

Eligible costs

• Travel expenses
• Subsistence expenses according to the current circular for business travels
  • hotel/Airbnb or similar for a maximum of 90 days
  • food expenses for the international researcher 
• Salary paid by the international researcher's home institution.
• Insurance costs.

Please note the following:

• Funding does not necessarily cover all expenses.
• Travel and hotel booking may be made via The OUH Travel Service. (ouh.rejseservice@rsyd.dk) cf. the OUH Travel Policy.
• If the researcher is booking travel and hotel, it must comply with Danish regulation incl. only travel at economy class, and reimbursement will only be by receipts.
• In order to reimburse food expenses receipts must be send to OUH. Otherwise, it is not possible to reimburse food expenses.
• All visitors including for OUH Short Stays must take out the necessary insurance policies in their home country, e.g. for travel and health. It is possible to use the funding from the Internationalisation Fund as reimbursement of cost for necessary insurance policies.

• In order to reimburse the home institution’s expenses regarding salary to the international researcher, the home institution must be able to send an invoice to OUH. Otherwise, it is not possible to use funding for salary..

• Please note that as an employer, OUH is obligated to inform SKAT (tax authorities) if accommodation is paid by OUH as part of a grant.

Non eligible costs

• Expenses already defrayed, i.e. the application must concern future expenses.
• Expenses for accompanying family.
• Travel and subsistence expenses for researchers and clinicians employed at OUH who live abroad.
• Participation in seminars, conferences, courses, etc.

The OUH Research Support offers instructions on how to draw up a budget. If you request assistance, please contact reg.forskerservice@rsyd.dk.

Assessment criteria

Applications are being assessed according to the abovementioned objectives and requirements.

How to submit an application

You must submit your application via email to ouh.intpuljen@rsyd.dk stating “Application for the OUH Internationalisation Fund” and name of the applicant in the subject field and enclose the following appendices: 

• Completed application form c) OUH Short Stays - visits from international researchers.

  (Available for download from the OUH Intranet, only accessible for OUH employees. Choose "Ansøgningsskemaer til Internationaliseringspuljen" and download form c).

• Project description of a maximum of two pages including description of
  • Purpose of the visit
  • Tasks which the researcher will carry out at OUH
  • Research area, if relevant
• CV and publication list with selected publications within the past five years for both the international and the local researcher (a maximum of two pages for each)
• Budget specified into
  • Travel expenses
  • Subsistence expenses
  • Insurance costs
  • Salary
• Written approval of the visit from both the head of department and head of research
• Written confirmation from the visitor
• Please attach documentation regarding salary to the application
• Approval from OPEN regarding access to the OPEN facilities for the international researcher
• Confirmation of SDU ISO has been contacted regarding the arrival of the international researcher.

Your application must be written in English or Danish.

You will receive a confirmation by email regarding receipt of your application.

Applications which fail to comply with the above formalities will not be considered.

Assessment procedure

The submitted applications will be reviewed by the assessment committee for The OUH Internationalisation Fund.

All applicants will receive notice of the outcome of the application approximately two weeks after confirmation of receipt of the application except in the month of July, weeks 7, 42, 52 and over Easter.

Questions and contact information

Please forward questions to ouh.intpuljen@rsyd.dk.